3 Reasons Why You Should Use E-Signatures

Do you manage a company or engage in some other line of employment that requires you to sign official documents on a regular basis? If this is the case, you should definitely consider creating an online signature rather than depending entirely on the more conventional method of signing documents with ink.

Some people have the false impression that electronic signatures are just a passing trend or novelty that will go away in the future. It is quite improbable that this will occur. As more and more people become aware of the advantages of using electronic signatures, which include the following, there are strong reasons to anticipate that their use will actually increase in popularity.

Enhanced Safety and Protection

Because of the potential risks associated with using electronic signatures, it is reasonable that you have been cautious to adopt this new technology. Having said that, you ought to be aware of the fact that e-signatures might in fact be more secure than conventional signatures.

This is due to the fact that electronic signatures are not simply computer images that are made to look like handwriting. This is a misunderstanding that is fairly widespread. Coding and algorithms are what give an authentic electronic signature its distinguishable characteristics. Someone would need access to the computer and login details of the person whose electronic signature they were attempting to forge in order to successfully fake an e-signature.

Bringing Down The Waste

It’s possible that the amount of money you spend on printing paper papers and sending them is significantly higher than you know. However, once you begin using electronic signatures and digital documents in place of physical paper copies and signatures written in ink, you will quickly realize that doing so will assist you in cutting costs to a significant degree. This will become clear to you as soon as you make the switch.

If you run a company that has any kind of interaction with customers or clients, this can be beneficial for your brand in a number of ways. Consumers are placing a greater emphasis, as indicated by the results of a number of surveys, on the importance of supporting businesses that place a priority on sustainability. If you limit your consumption of resources in any way, even if it’s as simple as using less paper and ink, you could theoretically make a better impression on your customer base. Taking a straightforward action such as this one might even help you bring in new customers.

Avoiding Disputes

Keep in mind that electronic signatures are extremely difficult to fake. In fact, the opposite is true. Along with helping you avoid the obvious problems related to forgeries, using e-signatures can also help you avoid potential disputes with everyone from clients to business partners.

Consider the following example: for any number of reasons, a client decides they want to suddenly back out of an agreement after signing a document. If they’re less-than-scrupulous, they might attempt to do so by claiming their signature is actually a forgery.

With a traditional ink signature, it could be difficult to prove they are lying. This might result in a prolonged dispute that isn’t beneficial to any of the parties involved. On the other hand, if you used free e-signatures software, it would be much more challenging for a client (or anyone else) to make such a false claim.

Ink signatures have been widely-used for literally hundreds (if not thousands) of years. It makes sense that some are reluctant to abandon them. However, e-signatures have been quickly proving their value. You should take advantage of them sooner rather than later.